Meeting Planning

Rx for Events International, LLC can handle the planning logistics for any type of meeting. Our staff has worked in convention centers, hotels and off premise locations worldwide. We manage the work from site selection through to on site. Many times clients just require a portion of the work to be contracted. We are flexible to the requirements of the work at hand. Need a quick drawing of a meeting room? No problem. We have two CAD systems that can do a quick view to help manage space requirements. Below is a list of services we offer. If you need something and do not see it listed, then please ask us, and we will include your request.

Site Search and Selection

  • Identifying customer’s requirements and write an RFP
  • Distribute RFP to venues that meet event specifications
  • Review RFP’s and develop scorecard for requested venues

Contract Negotiation

  • Hotel and venue agreements
  • Catering and décor company contracts – Refer to Rx for Catering
  • Entertainment contracts
  • Transportation agreements
  • Restaurant and off premise
  • Ancillary staff hiring
  • Tours
  • Audio Visual and Technology

Meetings Management

  • Coordinate which meetings work best in contracted meeting space
  • Audio visual for each meeting room
  • Manage additional electrical requirements
  • Manage CAD drawing for each meeting room to ensure capacities
  • Coordinate green rooms and speakers requirements
  • Writing the entire event resume

Housing

  • Hotel rooming list
  • Participant hotel confirmations
  • Room block management and attrition
  • Guest room deliveries

Transportation

  • Negotiate airline contracts
  • Manage private jet requirements
  • Sedan service
  • Group transportation

VIP Handling & Spouse Programs

  • Manage schedule and staffing of CEO’s Entertainers, Speakers and other VIPs’
  • Coordinate green room food, layout and technology
  • Customize spouse programs to the interests of the group
  • VIP amenities

Misc.

  • On site event management
  • Budget management and reconciliation of contracted services
  • Signage and printing